Privacy Policy

Introduction

Best Urologist Doctor (“Clinic”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by patients, caregivers, website visitors, and healthcare service users.

This Privacy Policy explains how we collect, use, process, store, disclose, and safeguard personal information when individuals interact with our website https://besturologist.doctor/, request appointments, seek medical consultations, or avail themselves of our urology and healthcare services.

This Privacy Policy is issued in accordance with applicable Indian laws, including the Digital Personal Data Protection Act, 2023 (DPDPA), the Information Technology Act, 2000, and other relevant healthcare and privacy regulations.

By accessing our website or using our services, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We collect personal information only to the extent necessary for providing medical care, managing appointments, fulfilling legal obligations, and improving patient services.

Personal Information

  • Full name
  • Age and date of birth
  • Gender
  • Residential address
  • Phone number
  • Email address
  • Emergency contact details

Health & Medical Information

  • Medical history
  • Urological health records
  • Diagnostic reports
  • Laboratory test results
  • Imaging and scan reports
  • Prescriptions
  • Surgical records
  • Treatment plans
  • Follow-up and consultation notes

Financial Information

  • Billing information
  • Payment transaction details
  • Insurance information (where applicable)
  • Reimbursement documentation

Identification Information

Where required by law or hospital policy:

  • Aadhaar number
  • PAN number
  • Passport details
  • Government-issued identification documents

Technical Information

When visiting our website, we may automatically collect:

  • IP address
  • Browser information
  • Device information
  • Operating system details
  • Website usage statistics
  • Cookie data
  • Session activity logs

Sensitive Personal Data

Medical records, health information, biometric information (if collected), and diagnostic data are treated as sensitive personal data and are processed only for lawful healthcare purposes and with appropriate safeguards.

2. How We Use Your Personal Information

We process personal information only for legitimate and clearly defined purposes.

Patients & Caregivers

  • Medical diagnosis and treatment
  • Appointment scheduling and reminders
  • Surgical planning and follow-up care
  • Patient communication and support
  • Billing and insurance processing
  • Emergency healthcare management

Healthcare Administration

  • Medical record maintenance
  • Clinical documentation
  • Internal quality assurance
  • Regulatory compliance
  • Audit and accreditation requirements

Website & Communication Services

  • Responding to enquiries
  • Managing appointment requests
  • Improving website functionality
  • Enhancing patient experience
  • Website analytics and performance monitoring

Legal & Regulatory Obligations

  • Compliance with healthcare laws and regulations
  • Government reporting requirements
  • Fraud prevention and risk management
  • Legal proceedings and dispute resolution

3. Sharing of Personal Information

We do not sell, rent, or commercially distribute personal information.

Personal information may be shared only where necessary with:

Healthcare Providers

  • Hospitals
  • Diagnostic laboratories
  • Imaging centres
  • Specialists and referral consultants
  • Healthcare professionals involved in patient care

Service Providers

  • Appointment management providers
  • Technology and hosting partners
  • Payment processing providers
  • Medical record management systems

Legal & Regulatory Authorities

Where disclosure is required by:

  • Applicable laws
  • Court orders
  • Government agencies
  • Regulatory authorities
  • Public health requirements

All disclosures are limited to the information necessary for the intended purpose.

4. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal information against unauthorized access, disclosure, alteration, misuse, or loss.

Security measures may include:

  • Access control mechanisms
  • Secure storage systems
  • Data encryption where appropriate
  • Role-based access permissions
  • Security monitoring and audits
  • Staff confidentiality obligations

While we take reasonable precautions, no electronic system can guarantee absolute security.

5. Data Retention

Personal information and medical records are retained only for as long as necessary to:

  • Provide healthcare services
  • Maintain medical records
  • Fulfil legal and regulatory obligations
  • Resolve disputes
  • Support clinical and operational requirements

Once retention requirements expire, information may be securely deleted, archived, or anonymized in accordance with applicable laws.

6. Cookies & Website Technologies

Our website may use cookies and similar technologies to:

  • Improve website performance
  • Enhance user experience
  • Understand visitor behaviour
  • Analyse website traffic
  • Maintain website security

Users may manage cookie preferences through browser settings. Certain website features may be affected if cookies are disabled.

7. Your Rights

Subject to applicable laws, individuals may have the following rights:

Access

Request access to personal information maintained by us.

Correction

Request correction of inaccurate, incomplete, or outdated information.

Deletion

Request deletion of personal information where legally permissible.

Withdrawal of Consent

Withdraw consent for data processing activities that rely upon consent, subject to legal and medical record retention obligations.

Nomination

Nominate another individual to exercise data protection rights on your behalf in the event of incapacity or death, where applicable under law.

Grievance Redressal

Raise concerns regarding privacy practices or personal data handling.

8. Third-Party Websites

Our website may contain links to hospitals, healthcare institutions, diagnostic centres, educational resources, or third-party websites.

We are not responsible for the privacy practices, content, or security of external websites. Users should review the privacy policies of such websites independently.

9. Changes to This Privacy Policy

We reserve the right to revise, modify, or update this Privacy Policy at any time to reflect changes in legal requirements, healthcare practices, technology, or operational processes.

Updated versions will be posted on this page with a revised effective date. Continued use of our website or services constitutes acceptance of the updated policy.

10. Contact Us

For privacy-related questions, personal data requests, or grievance redressal, please contact:

Best Urologist Doctor

Website:
https://besturologist.doctor/

Email:
mynephrouroclinic@gmail.com

We will make reasonable efforts to respond to privacy-related requests and concerns within the timelines prescribed under applicable law.